PRESIDENT’S CABINET
MINUTES
8:30 a.m.
Present: Elton Stuckly, Charles Reed, John Spradling, Pam Price, Carrie Gayeske, Richard Wheet, Sandra Wynn, Mike Young, Vice-President Student Government, Rob Wolaver, Dennis Meyers, Dr. Wayne Matthews,
Dr. Darline Morris, Dale Norwood, Eliska Beaty, and Kathy Podsednik.
Guests: Greta Hecker, Interim Executive Assistant to the President
Tom Dean, Assistant Department Chair, Computer Networking
Jackie Adler, Director of Financial Aid
Absent: Dr. Tom Liston, Associate Vice President Student Development
Elton Stuckly called the meeting to order at 8:30 a.m.
Greta Hecker (Guest)
Greta Hecker
distributed a progress update of the Transformation Team and discussed their
current goals.
Action: Greta
Hecker will schedule a mid-March meeting with Elton Stuckly and the Vice
Presidents for the Transformation Teams to present their goals for completion
of their initiatives.
Mike Young (representing Student Government
Association)
Charles Reed reported that the current policies regarding the swimming pool would remain unchanged, due to costs of maintenance and safety issues of its operation. Costs to replace or upgrade the pool are not feasible at this time, due to current budget shortfall.
Mr. Reed reported that the designated parking areas surrounding the Information Technology Center (ITC) are to be observed. Construction around the building created temporary parking pads, although, traffic must be aware of pedestrian crosswalks. No additional parking areas are planned due to current budget restraints.
Action: Marketing and Communications will
publish a safety and traffic observance reminder in the Tech Times concerning
the areas around the ITC building. Pam
Price will ensure that the Physical Plant has clearly designated signage for
pedestrian crosswalks around the building.
Dr. Wayne Matthews
Dr. Wayne
Matthews presented revisions of College Operating Procedure (COP) 5.5
Acceptance of Gifts, Bequests and Contributions, Both Equipment and Monetary. The revisions include the current procedure
of receipt and acknowledgment of contributions. The COP was presented at the President’s Cabinet meeting on
January 12, 2004 for prior review.
Action: Dr.
Wayne Matthews presented revisions of College Operating Procedure (COP) 5.5
Acceptance of Gifts, Bequests and Contributions, Both Equipment and Monetary. Charles Reed made a motion to accept COP
5.5 and John Spradling made a second to the motion. College Operating Procedure (COP) 5.5
Acceptance of Gifts, Bequests and Contributions, Both Equipment and Monetary was
unanimously accepted.
Eliska Beaty opened discussion of the current proposed College Operating Procedure (COP) Website Development, which will follow established TSTC Website Guidelines of the TSTC Marketing and Public Relations Standards Manual. Ms. Beaty reported that Systems is in the process of completing a Systems Operating Standard (SOS) for Website Development to ensure all campuses project a consistent branding message and common presentation of TSTC’s sites. In addition, the COP and the SOS will adhere to state regulations pertaining to the development and posting of a website.
Action: The proposed College Operating
Procedure (COP) Website Development is to be reviewed for upcoming approval
and will be in accordance with the System Operating Standard (SOS) for all
campuses, will follow established TSTC Website Guidelines of the TSTC Marketing
and Public Relations Standards Manual for a consistent branding message of all
campuses.
Richard Wheet
Richard Wheet requested input of faculty and staff prior to implementation of System Operating Standards (SOS).
Action: Elton Stuckly will present the
suggestion of faculty and staff input prior to System Operating Standards (SOS)
implementation, at the next Management Council Meeting. Elton Stuckly and John Spradling will
forward information to the Faculty Senate as they are notified of an SOS being
presented with a shortened review time prior to it being placed on the agenda
for approval. Mr. Stuckly will
continue to present all SOS’s for review at President’s Cabinet and Executive
Team meetings as they received.
Mr. Wheet discussed the non-renewal of contract and
tenure. Carrie Gayeske explained the
current System policy and that the State of Texas is a right to work
state.
Action: Elton Stuckly will request that Rich Morris, Systems Executive Director of Human Resources, present the non-renewal of contract and tenure issue at the Executive Cabinet meeting
for review.
Richard Wheet initiated discussion regarding the
drafting of a defined Faculty Evaluation Appeals process for the Faculty
Evaluation cycle. In addition, the need
to include additional faculty members at Recruitment and Retention meetings was
discussed.
Action: John Spradling and the Faculty Senate will review the issue of establishing a Faculty Evaluation Appeals process, so that it may include faculty input. Richard Wheet will submit the names of three faculty members to Charles Reed for participation in Recruitment and Retention meetings.
Carrie Gayeske
Carrie Gayeske distributed a handout of the
Employees Holiday Schedules for Fiscal Year 2004 and 2005. Ms. Gayeske reported that the state sets the
holidays, with the only option of time allowed which can be included with the
maximum holiday time. State holidays
with a set date are permitted when they fall within the Monday through Friday
workweek, although, are not allowed when the holiday is on the weekend. She noted that a holiday that is not a set
date could vary if it is allowed, due to the day of the week on which it
falls. In addition, all Federal
holidays are observed by Institutions of Higher Education, such as the case in
the observance of the Martin Luther King Holiday. Questions pertaining to state holidays are to be directed to
immediate supervisors or Human Resources.
The Human Resources revised Request for Leave form
was distributed by Carrie Gayeske for review, which is available on the TSTC
website. The revision will provide
improved tracking of leave hours through Colleague, in particular, regarding
leave time other than vacation and sick time.
This includes the identification of leave time for the tracking of
absences such as Military Duty, Jury Duty, Emergency Leave, and Family Medical
Leave. Time Sheets for non-exempt
employees will be required for the tracking of hours. Information will be forthcoming in regard to the proper handling
of ALP’s to Human Resources.
Action: Human Resources will provide campus-wide information regarding the proper handling of ALP’s for Exempt and Non-exempt employees, and the use of the revised Request for Leave form for improved tracking of leave time.
Charles Reed
Charles Reed distributed the state required Racial
Profiling Report, which is required to be sent to the Chancellor from each
campus.
Action: Elton Stuckly will forward the Racial Profiling Report to the Chancellor.
Discussion of the week to schedule Spring Break 2005
confirmed the agreement to align the
week in accordance with the Connally Independent School District calendar,
where most of TSTC’s student’s children are enrolled.
Action: Spring Break 2005 was unanimously approved for
March 14-18, 2005.
Jackie Adler, Director of Financial Aid, and Charles
Reed discussed and distributed the results of Total No Show Students for 04/SP
as reported in all classes. This
included the DREG of students who received funds and left after the 12th
class day, non-payment students, students with Waco addresses, and those in
family housing. In addition, stop gap
guidelines and the timing of the distribution of funds was discussed.
Action: Jackie Adler, Director of Financial Aid, will aggressively solicit correspondence to secure outstanding funds of no show students and research a possible identifying student pattern or technology department that might exist. Charles Reed will address the no show students and financial aid distribution current procedure at the upcoming Recruitment and Retention meeting.
Elton Stuckly
Elton Stuckly distributed a handout of the 8th
Annual ACT Southwest Region Placement Testing Conference scheduled April 13-15,
2004 in San Antonio, Texas.
Action: Charles Reed will submit the information regarding the 8th Annual ACT Southwest Region Placement Testing Conference scheduled April 13-15, 2004 in San Antonio, Texas to Dr. Tom Liston for attendance.
Information was provided from the Waco Independent
School District Education Foundation regarding their Distinguished 2004 Alumni
Awards and Recognition Dinner scheduled February 28, 2004 in the Brazos Room of
the Waco Convention Center.
Dawn Khoury, Director of Admissions and Records,
provided results of the 2003 State Employee Charitable Campaign (SECC) by State
Agency. TSTC reported 247 contributors
of the 671 employees for a participation of 37%, with pledges totaling
$26,486.53.
Jonathan Hoekstra, Director of Audits, reported the
TSTC Internal Audit department has coordinated the Student Financial Aid Audit
with Jackie Adler, Director of Financial Aid, which was scheduled the week of
February 2, 2004.
The Audit of Continuing Education Enrollment by
Jonathan Hoekstra, Director of Audits, scheduled by the TSTC Internal Audit
department is the week of February 16, 2004 and has been coordinated with
Dennis Meyers, Associate Vice President of Student Learning.
Elton Stuckly distributed a handout of System
Operating Standard (SOS) ES.1.01 Minute Order #54-86 for Intellectual
Property for review, comment, or recommendations.
Highlights of information was disturbed for review
and comment pertaining to education goals in the State of the Union Address
this past week of President George W. Bush.
Student Scholarship information and application was
distributed from the 2004 Global Automotive Aftermarket Symposium (GAAS) for
students launching a career in the automotive aftermarket industry, with a
deadline of March 31, 2004.
Information was distributed from Eliska Beaty
concerning TSTC radio advertising on the “The Texas Music Café” (TMC) produced
at TSTC Waco. TMC has successfully
secured a one-year distribution agreement with radio stations in all the TSTC
campus markets. Radio station KBCT 94.5
is the local Waco market station for this advertising.
Validated Fiscal Year 2003/SP count of 3936 and the
un-validated count from 2004/SP of 3983 indicated enrollment up by 47 students,
not down by 42 as previously reported, as confirmed in a report from Dawn
Khoury, Director of Admissions and Records.
The possible power usage savings of standard CRT’s
verses flat screens was discussed.
Action: Dale Norwood will research the possible power usage savings of standard CRT verses flat screens and report at the next meeting. In addition, acquisition costs, life cycles, and recovery of investment costs will be researched.
Possible changes to Summer Enrollments for
generation of contact hours, offering 12 and 15’s, Continuing Education
courses, Senior Citizens discounts, Co-Op positions, and various options were
discussed.
Action: Elton Stuckly, Pam Price, John Spradling, and Dennis Meyers will meet this Friday to discuss possible improvements for Summer Enrollments.
The McLennan Community College Annual Report was
received for review and distribution to the members.
The Cameron Park Zoo has requested a representative
of the college to participate in education goals of the zoo.
Action: Charles Reed will volunteer to be the TSTC representative for the Cameron Park Zoo education goals. In addition, Dr. Darline Morris offered to assist in the program.
Human Resources reported that current policy and
guidelines are being followed concerning the Sick Pool Policy.
Action: Carrie Gayeske will review current policy and guidelines concerning the Sick Pool Policy.
Mr. Stuckly reported an update of the Executive
Cabinet meeting last week, which included enrollment, Vice President’s meeting
agenda, RFP processes, upcoming announcement of the Chancellor’s Award for
Excellence, and the Executive Cabinet Retreat scheduled in March. Mr. Stuckly reported that he and John
Spradling visited with Coastal Bend College and Wharton Junior College last
week to discuss possible partnering.
The meeting adjourned at 10:50 a.m.