Present: Dr. Williams, Charles Reed, Judy Pursche, Ben Matus, Pat Yamada,

Toni Herbert, Jay Teakell, Jack Miller, and Elton Stuckly

Special Guests: Dr. Morris, Sam Williams

 

CTC On-Site Review Report (handout) - Dr. Morris and Sam Williams presented and answered questions on TSTC Waco’s Response to CTC On-Site Review Report. The report was presented for comments, discussion and approval. There are a few actions that remain to be taken, but we are close to being able to submit the report to the Coordinating Board.

Community College Survey on Attendance Policies (handout) - Mr. Reed distributed a Survey of Attendance Policies of 2-Year Colleges in Texas for information and discussion. Mr. Reed and Mr. Stuckly will meet and discuss this issue with Mr. Ray Rushing, our General Counsel, this afternoon regarding his opinion on mandatory attendance for TSTC Waco. Mr. Reed expressed concern of whether we’re okay with the Department of Education if we have no mandatory attendance policy.

ACTION: Mr. Reed and Mr. Stuckly will meet and discuss this issue with Mr. Ray Rushing, our General Counsel, this afternoon regarding his opinion on mandatory attendance.

Event Notification Form (handouts) – A form from COP 4.20 and the Student Recreation Center/Student Center Facility Reservation Form were distributed for review and discussion. Ms. Herbert and Mr. Reed met last Friday to discuss the form and the need for a central point of information source across campus of activities occurring. Discussion ensued. The need for a full-time campus coordinator to alleviate problems we’re experiencing or how else to remedy problems was discussed.

ACTION: Mr. Reed will review the existing campus policy within the next two weeks and will prepare and present a report outlining our needs and how to remedy the situation (5/24/99 Deans’ Council meeting).

International Friendship Day – Mr. Reed announced that this Thursday, May 13, TSTC Waco will host its 1^st Annual International Friendship Day, from 10 a.m. to 3 p.m. in the Student Services Center Cafeteria. This is an event honoring and recognizing all cultures, including: Czech, Asian Pacific, American Indian, African American, Asian Indian, Nigerian, Scottish, German, Korean, Hispanic, and American. Everyone is invited to attend and participate.

Reserves Called to Active Duty – Mr. Reed announced that President Clinton has recently called Reserves to active duty. Discussion ensued regarding how we would address college students who leave for active duty. Is there a COP which addresses this? We will need to know how to address the issue on our campus when it happens.

College Catalog – The deadline for submitting catalog information is June 1. The new catalogs will be ready some time in July. This year’s catalog will have a different picture (probably a picture of the John B. Connally Building) on the cover with different colors to stand out differently from the last two years. Discussion ensued to determine if a separate Marshall catalog would be published or just how to show the courses available at the Marshall campus. Two requests were made: one was that the asterisk indicating Marshall’s courses be more distinctive and larger in size; and two, to insert a page stating just what courses would be offered at the Marshall campus. Ms. Herbert did not think that this would be a problem. Mr. Milller will check with the Chancellor to seek his direction for Marshall and their catalog.

Distance Education Courses for Hill-Navarro Electronic Consortium (handout) – Mr. Stuckly presented an e-mail message from the Director of the Hill County Consortium regarding taking much needed herbicide/pesticide courses from TSTC Waco via Distance Education. Dr. Morris stressed the importance of first gaining SACS approval before going any further. If we did not, she warned that Hill County could use this as leverage against us in the future, and if THECB finds out that we’re not SACS approved, we could be in trouble with THECB in addition to SACS.

ACTION: This project will be placed on hold until Dr. Morris and Lance Zimmerman meet and determine how to best proceed further.

Instructional Division Request for Carl Perkins Money (handout) - Mr. Stuckly distributed a proposal for Perkins allocation from each Cluster Director for their areas. The budget plans included travel and operating expenses.

Update on G.L. Wiley Grant (Computer Program through Enterprise Group)- A City Finance/Legal Person, April Strickland and Carliss Hyde will meet today to determine how much money is left in this grant and determine the status. We do not have a contract and this is a problem. There will be another meeting on Wednesday. We need to determine whether we wish to continue this project or not.

Members of the Grant Oversight Committee - This is a formal committee. Mr. Stuckly stated that he would like to have all of the Cluster Directors on the Committee, if the Committee is to continue. Presently, only one Cluster Director, Dr. Parks (Academic Cluster), is on the Committee. The names of the Committee members will be provided to Dr. Williams by Pat Yamada.

HEAF Money for Transportation Technology Center (handout)- Mr. Stuckly distributed a monetary breakdown of the cost to build the Transportation Technology Center (formally known as the Fentress II Center). Discussion ensued regarding what was originally estimated on cost, where we’re presently at and what is left (work and costs).

ACTION: Mr. Teakell will prepare a summary of all monies spent on this building and detail where the monies came from. When this information is ready, Pat Yamada will coordinate a meeting to take place between Dr. Williams, Jay Teakell, Elton Stuckly, Dennis Meyers and Tom Miller to discuss this matter.

Employee of the Year/Dean’s Division Award – Jay will coordinate getting the plexiglass trophies/awards this year for the persons chosen by the deans. Each Dean is to submit the correct spelling of his choice to Jay no later than this Wednesday.

John Connally Building/Furniture – Mr. Teakell reported on the status. We are close to being finished.

English Department Move to ITC Building – Mr. Teakell reported on the furniture needs/partitions and asked for input from the Council regarding standards being set for the other departments.

JACK MILLER 

Mr. Miller gave a report from the Marshall campus regarding: 1) New personal computers on his campus; 2) Status of the Caterpillar Consortium in East Texas; 3) Higher Education Law Conference he attended last week; and 4) A Certified Distance Education Instructor on the East Texas Extension Campus.

Ms. Pursche reported on the recent meeting of the Staff Senate: 1) Attendance at the meeting far exceeded the recently changed quorum number; 2) Creation of a Benevolence Committee to aid fellow employees in their time of need; and 3) Approved blueprints for a Monument to be erected on campus.

Halliburton Grant – Dr. Williams reported that the Waco and Marshall campus did submit their proposals to the TSTC Foundation for submitting to the Halliburton Company. However, the Foundation reports that Halliburton has not responded yet.

Commencement – Ms. Kathy Rice, City Manager for the City of Waco, has agreed to be our Spring Commencement Speaker.

Fine Host – Dr. Williams discussed conditions across campus where Fine Host must be considered as a caterer. Pat Yamada will carry back the information/clarification to the Employee Awards Committee where there had previously been some misconstrued information regarding this subject. Fine Host does not have to be considered when catering is needed outside the Student Services Center. Eventhough they must be allowed to bid for a catering occasion along with any other catering company when serving in the Cafeteria or 102/103, they do not automatically receive the bid. If the bid submitted by Fine Host is not within reason, and is quite a bit higher than the other caterer’s, then Fine Host will not receive the bid to serve in the Cafeteria or 102/103. Fine Host is not to know the bid amounts submitted by the competing caterers before submitting their own bid.

Legislative Session – Dr. Williams reported on the Session as looking very positive. Representative Dunnam has been very supportive of TSTC and has kept us informed of transactions occurring in Austin. However, we will not know for sure where we stand until the Session is over.

Summer Enrollment – Dr. Williams expressed his concerns. Recruiters will most likely have to get out of the office this summer. Recruiters had expressed that a lack of night classes and Saturday classes hurts us. The enrollment discussion will continue at the next Deans’ Council meeting.

Matagorda Navigational District Proposed Lease – Dr. Williams and Mr. Stuckly will meet with a couple of commissioners from this District later this week in Palacios to discuss the proposed lease. Matagorda Navigational District is pushing for a long term lease. He will report on this meeting at a later date.

 FTE Cap for Next Year – Legislation will give us a number by the end of this session. Dr. Williams does not believe that we’ll have a problem next year. Regarding our FTE Cap, we’re presently about 40 under the Cap.

 Camp TSTC – Dr. Williams shared what little information he has received from System on this upcoming meeting in Austin on May 23-26. Originally, it was announced that this meeting would include approximately 20 faculty from each campus and would not include deans and presidents. Later it was announced that presidents and certain deans would be included. However, due to the fact that TSTC Waco’s annual Employee Awards Day is on May 24, Dr. Williams plans to be at the Waco campus attending and recognizing its employees for their service on this date.

Dean’s Search Committee – The three finalist will be on campus next week, May 17, 18 and 19. The schedule each day will be much like it has in the past with meetings and luncheons. The campus will have its turn to meet and question each applicant.

Recent Chamber Meeting – Dr. Williams reported on a meeting that he and Ms. Herbert had with Mark Thomas of the Waco Chamber of Commerce. Mr. Thomas expressed a desire to have an appreciation luncheon for our faculty with City of Waco industry leaders in an attempt to make TSTC faculty aware of Waco jobs and industry. This will be a ‘good will’ type of effort. Other similar type meetings were discussed in an effort to interact TSTC with local industry and local schools.