Colleague Update – Ms. Sheffield reported that the SECC 16 Committee completed a mock registration with no major problems. The renumbering of the ID’s will be delayed due to programming problems. Shelly distributed a copy of the revision to SOS ES.4.07 "Admissions and Registration of Students". She asked if there were any questions or comments to please contact her before the Management Council meeting on March 22.

MS Campus Agreement (handout) – John Spradling and Jake Beaver discussed a licensing agreement for Microsoft products. The fee for the license is based upon campus FTE. The maximum cost for the license would be $35,500. This would include full time employee users and their home or laptop computers. It was discussed if we need to include System and Marshall on our license. It was agreed that Marshall and System would have their own licensing agreements. During this discussion Richard Wheet ask Mr. Beaver why INS did not support Windows 2000 and the NT software.

ACTION: The Council agreed that Mr. Spradling should go ahead with the MS agreement for the school. Mr. Beaver will look into sending someone for support training on NT and Windows 2000.

Sun Microsystems Agreement (handout) – Ron Sanders requested that the school become a part of the Sun Academic Initiative. By doing this it would make it possible for us to offer certified Sun Solaris classes. There are several advantages; one is that our graduates would be more employable for higher paying jobs. The cost has been reduced to $2,000.00 and the student kits (purchased through the bookstore) cost $80.00.

ACTION: Mr. Sanders will proceed to complete the approval to offer the Solaris courses by Sun.

Official DACUM Coordinator for the Waco Campus – Dean Stuckly announced that Mike Jones is the DACUM Coordinator for the Waco campus.

Annual Staff Evaluation - Dean Stuckly asked if he had the correct date for staff evaluations is after March 15, 2001. The date is correct.

Painting Contract – The paint contractors will begin this week and work should be completed in about 6 weeks. The buildings that are to be painted are Physical Plant, Industrial Maintenance, Central Receiving/Math, Patterson Hall, and the Air Conditioning Technology Bldg.

Valve Replacement – Maintenance has started the replacement of water valves, some of the valves are 60 years old. It is possible that parts of the campus will be without water, but the buildings should be notified before the water is shut off.

Travel Advances (49 for FY 00)(16 FY 01) – Mr. Teakell reported the number of travel advances to date. He could not report if they had increased over the last year.

Roofing Contracts for Family Housing – The contract for roofing 70 wood dwelling houses has been awarded. The brick dwellings were not included in this bid; they will be roofed individually until a contract has been awarded.

COP Approvals – The following COPs were presented for approval:

Jay Teakell

COP 1.32: Leasing of Facilities Which Are Temporarily in Excess of Instructional Requirements

COP 1.39: Liability Insurance for Vehicles and Employees

COP 3.19: Official Travel of Employees & Advance Travel Payments

COP 5.4: Real Property Installed Equipment

COP 5.5: Acceptance of Gifts, Bequests and Contributions, Both Equipment and Monetary

COP 5.6: Use of College Vehicles

COP5.7: Daily Report of Use of State Owned Vehicle

COP5.8: Accountability of Plant Assets

COP 5.10: Inventory of Components/Parts for Equipment

COP 5.11: Property Removal Authority

COP 6.1: Family Housing

Rich Morris

COP 9.3: Lockout/Tagout

Charles Reed

COP 1.43: Drug-Free Schools & Campuses & Workplace

COP 1.44: AIDS/HIV and Communicable Diseases

COP 1.51: Sexual Assault

COP 4.1: Student Housing

COP 4.7: Assessment and Placement of Students

COP 4.8: Adding or Dropping a Course or Making a Section Change on or Before the Cut-off Date

COP 4.9: Special Student Population Reporting

COP 4.15: Admission & Registration of Students

COP 4.16: Student Group Insurance

COP 4.17: Selection and Employment of Work-Study Student Workers

COP 4.19: Collecting Diploma Fees

COP 4.22: Student Service Fee Advisory Committee

COP 4.23: Graduation Awards

COP 4.24: Student/Employee Organizations

COP 4.25: State Scholarship Funds

COP 4.26: Student Government

COP 4.27: Admission & Enrollment of International Students

COP 4.28: Disability Accommodations for Students

COP 4.29: Student Grievance Practice and Procedures

COP 4.30: Campus Solicitation

COP 4.31: New Student Immunizations

COP 7.10: Repeat Courses: Reporting & Calculation of Grades

COP 7.37: Student Graduation

Elton Stuckly

COP 1.52: Computer Standards

COP 4.14: Assignment of Transfer and Substitution Credit

COP 2.5: In the minutes of January 8, 2001 COP 2.50 was approved. This was a typo; it should show that COP 2.5 was approved on January 8, 2001.

MOTION: A motion was made by Jan Osburn to approve the above listed COPs .

SECOND: Rich Morris made a second to the motion.

VOTE: The COPs were approved unanimously.

COP #.## Non-Disciplinary Grievance Procedure – Mr. Morris presented the COP for

approval and numbering. After discussion it was decided that Human Resources would need to be added as a resource not as a step to the grievance policy.

MOTION: A motion was made by Elton Stuckly to approve COP on Non-Disciplinary Grievance Procedure after the revision.

SECOND: Jay Teakell made a second to the motion.

VOTE: The COP was approved unanimously.

Wanda Stacha will assign a number to the new COP.

Discussion: Toni Herbert brought up the fact that not all COPs apply to Marshall and how do we handle this.

ACTION: Ms. Herbert and Wanda will work on a list of COPs that do not apply to the Marshall campus. These COPs should be designated only Waco, and Marshall should rewrite if need be.

KWBU Pledge Drive – There is still one slot for Sunday’s pledge drive. Please call Jan if you would like to volunteer, and those participating should wear their TSTC shirt.

Ms. Osburn attended the Kick-off luncheon for the Susan G. Komen Breast Cancer Foundation Race for the Cure 5K run/walk 1M run/walk. Any interested participants need to contact Jan for details.

Ms. Osburn reported that the class schedule went to the printer today and should be back and available for students by Monday.

Committee Appointments Update (handout) – Ms. Herbert distributed a handout listing the needed appointments. All needed appointments will be filled after the Faculty Senate, Staff Senate, and the Student Government Association meet this week. After discussion it was decided that a student representative will be appointed to the following committees:

Curriculum and Instructional Practices

Facilities Master Plan

IE Monitoring

Recycling

Registration

Retention

Library

Computer Standards

Copyright

Faculty and Staff Organizations: Ms. Herbert asked what organizations the school recognized and which would/could be funded. After discussion it was decided that Ms. Herbert would research other schools to see how they recognize and support faculty/staff organizations. During the discussion a need for the TABPHE officers to have funds to attend their annual convention was announced.

ACTION: Faculty and Staff Senate will be approached to fund the group this year. Ms. Herbert will supply a list to both organizations.

Regional Admissions Advisors (handout) – Mr. Gauer distributed a copy of contact information for the new Regional Admissions Advisors.

COP Approvals – Mr. Reed’s COPs were reviewed and approved earlier in the meeting.

Fun in the Sun Camp – Mr. Reed has been contacted by Jamie Foster about the Fun in the Sun Camp for this year. Last year the camp enrolled 70 children. The Camp will start June 4^th and run for 8 weeks for ages 6 thru 12. At this time there is no location available, and if anyone can help with a large enough space please contact Mr. Reed.

Travelex Information (phone cards/handout) – Mr. Reed distributed a handout from Travelex on the opportunity to install prepaid card machines. The council has discussed this before, and it was the consensus that the school does not want to pursue this venture.

ACTION: Dean Reed will let Travelex know we are not interested.

College Day – Mr. Reed announced that College Day will be April 11^th from 9am to 2pm.

Mr. Reed announced that the default rate for FY98-99 is 9.2%.

Lunch Hours – Dr. Ellis discussed the need for all employees to have a lunch break. Several employees are not taking lunch to leave early. This should not be allowed to become a habit. There are always circumstances that arise that should be dealt with by the supervisor. The school would like for all employees to take lunch between the hours of 11 and 2. Not everyone needs to take lunch from 12 to 1.

Computer Games – Computer Games are not to be played on company time. If you stay at your desk during lunch, you should not play games. If you want to play games go to one of the computer open labs or the Student Recreation Center.

Budget (handout) – Dr. Ellis distributed the Executive Summary for Budget Process. The timeline may change, but everyone needs to get started on the process.

Dr. Ellis announced that the Management Council Meeting would be March 22^nd at 8:30am in the Distance Learning Lab. If you are interested in attending please notify Kaye Votaw, as the space will be limited.

Dr. Ellis distributed copies of the Fall 2000 Classroom and Class Lab Utilization Summaries. Dean Stuckly and Dean Teakell had reservations that the report was not accurate. They will go room to room to check the summary.

Ms. Darwin displayed a sketch of the Gazebo landscaping. This drawing will be given to Freese and Nichols for the Masterplan.

Ms. Darwin requested help for an employee who has had a stroke and needs transportation and other services during his recovery. Several suggested to announce the needs in Online, campus email, or maybe one of the retirees would like to help. A suggest was made to form a retirees organization with an office on campus and a communication network for situations such as this, help on tours, etc.

Meeting adjourned 11:40