Return to MinutesPRESIDENT’S COUNCIL MEETING
AGENDA
January 19, 1999
8:30 a.m.
Attending: Dr. Williams, Charles Reed, James Mitchell, Judy Pursche, Ben Matus, Pat Yamada, Jay Teakell, Jack Miller, Elton Stuckly
CHARLES REED:
COP on Campus Solicitation - Mr. Reed distributed this COP for discussion and approval along with a handout of comments from the Marshall campus. Even though this COP stands as approved, Marshall will have a separate internal policy/procedure regarding campus solicitation.
ACTION: The COP on Campus Solicitation was approved by the Council and presented to Dr. Williams for signature.
Scholastic Suspension Information - Mr. Reed distributed a handout for information on Scholastic Suspension for Fall 1997 through Fall 1998.
Student Recreation Center Recommendations – Mr. Reed brought before the Council for approval the reduced hours of operation of the Student Rec. Center for Friday, Saturday, and Sunday of each week. Mr. Mitchell reported that the Student Government supported this action. Mr. Reed will meet with Mr. Wolaver to discuss the possibility of opening the Center earlier in the mornings of Monday through Friday for students wanting to exercise.
ACTION: The Council approved decreasing the operation hours of the Student Recreation Center to 7 p.m. on Friday and on Saturday and Sunday from 12 to 6 p.m. The new Friday, Saturday and Sunday hours will begin at the start of Spring Quarter.
Mr. Reed distributed a memorandum regarding the Student Rec. Center rental fees for discussion and approval.
ACTION: The President’s Council approved an increase in the fee from $300 to $500 and approved a $250 refundable deposit. Parties, which rent the Center, will also be required to provide adequate supervision (1 adult sponsor per every 25 attendees less than 18 years of age). The effective date for the increase will be Spring Quarter.
Parties at the Clubhouse – There continues to be a problem with TSTC people renting the Clubhouse for non-TSTC people. Such a situation existed during the holidays where alcohol was included, the person renting the space was not in attendance, and the party was open to the public for a price. Since the Clubhouse is School property, it is to be alcohol and drug free. Thus, the rental contract clearly states that there will be no alcohol. There also has to be security provided for non-related TSTC renters. We will enforce the non-alcohol policy by emptying alcohol containers, if found at a party and give a warning. If the warning is not adhered to, each violator will be issued a $25 fine and asked to leave. In the future if the person renting the Clubhouse is not at the party, the party will be shut down.
ACTION: Mr. Reed was asked to include this language when the contract is next altered.
Parking and Traffic Changes – Mr. Reed distributed a copy of an article from the Tech Times regarding Citation Appeals and retiree parking decals. Dr. Williams stated that if a retiree is working for the school part-time, they must purchase a parking decal.
Quick TASP Results – Mr. Reed distributed for information a memorandum from Dr.Hicks regarding this subject. Mr. Reed stated that this is tracked quarterly to see the results of our efforts. Students are discouraged from taking a blind shot at the test in an effort to get out of remediation.
JAY TEAKELL:
COP on State Issued Credit Cards – Mr. Teakell distributed copies of this COP for the Council’s review, discussion and approval.
ACTION: The Council approved the COP and it will be presented for Dr. Williams’ signature.
International Fencing – The group will be on our campus sometime around the end of February. The Council was asked to let Jay know of any needs before that time. It was stressed at the meeting that this is not a free project, and we do not get state reimbursement.
ACTION: Mr. Stuckly will bring this matter before the Department Chair meeting tomorrow for discussion.
JUDY PURSCHE:
Cumulative GPA Policy – Ms. Pursche distributed a handout of the COP on GPA for Current Program Enrollment and expressed the need for a ‘true overall cumulative’ GPA. Ms. Pursche recommends having three GPA scores: a term GPA, a current major GPA, and a true cumulative GPA. If the Council feels that this needs to be changed, then we must go before the Management Council to revise the SOS. The subject is open for discussion at this point in time.
ACTION: Ben Matus, Judy Pursche and James Mitchell were asked to get a formal reaction from the Faculty Senate, Staff Senate and the SGA to bring forward before the next President’s Council on this subject. Depending upon the responses we receive, we may select a committee to follow-up and present our recommendations at the next Management Council meeting.
ELTON STUCKLY:
Deletion of Students from Courses Owing TSTC Less Than $100.00 – Mr. Stuckly suggested that no dollar limit be placed on this; it’s either all or none.
ACTION: We will continue doing what we’ve done, and monitor it.
Approval of COPs:
2.46 Faculty Credentials – The Deans were asked to forward their comments to Dr. Parks within this week. Dr. Williams expects to sign this COP on January 25.
7.18 Termination of Regular Instructional Programs – The Faculty Senate had some concerns with page three of this COP. Discussion ensued. Mr. Stuckly will revise the language on this page regarding appropriate authority and examples given.
7.8 Scholastic Standards – The Faculty Senate has reviewed this COP. It was approved by the President’s Council and is to be effective Fall 1999.
7.9 Student Attendance – The Faculty Senate has reviewed this COP and does not support it as it presently stands. They want it the language more restrictive. Ben Matus will present suggested changes to a meeting of the Faculty and report back to Mr. Stuckly within the next two weeks. A final form should be reached within two weeks. It will then be ready to go before the General Counsel for an opinion. Following the opinion, the COP will be presented to the Council for approval and signature by the President.
Parking at Palacios – The issue of parking was discussed and the following decided.
ACTION: Beginning the Spring Quarter, the Palacios Campus will begin paying for parking.
Possible Program Service Charges – Mr. Stuckly distributed for information a handout of Program Service Charges at Western Oklahoma State College. The various charges were discussed. Mr. Stuckly will also bring this information before the meeting of the Department Chairs.
Student Comment Concerning Faculty Evaluations – Mr. Stuckly distributed a copy of an e-mail regarding the confidentiality of the student surveys. This issue should be addressed in the future and measures taken to keep the confidentiality.
DR. WILLIAMS:
BOR Meeting Schedule – The BOR meeting has been rescheduled for February 19, at the Harlingen campus.
Minute Orders - We’ve had two minute orders, and those were submitted to System last Friday, January 15. Mr. Teakell asked Dr. Williams regarding a third.
Surplus Aircraft Disposition – We presently have four aircraft to dispose of: One is a T33 which must be disposed of through Federal Surplus. Three museums have expressed an interest in this plane. The second is a DC8 which has unknown owners. "We’ll scrap it." The third and fourth are two planes which our programs want and we’ll have to start legal proceedings to either get the owners to remove the planes, pay us rent or give us the planes.
Leave for 12/23/98 - After consulting with legal counsel, the leave for this specific day will be treated as follows: For anyone who had already requested annual leave for that date, he/she will be charged annual leave day. If a person worked the four hours that day, he/she will be given credit for a full eight hours. If a person did not come to work at all, he/she will be charged four hours annual leave.
ACTION: Dr. Williams wants to know from Joe Penick/HR how many people were impacted.
Graduation Speaker – Because of the change in schedule for the upcoming BOR meeting, our scheduled speaker, Regent Francis, will no longer be able to attend. We are now looking at possibly having someone from industry to speak. We should know something by the end of this week.
Winter Headcount/Contact Hours – A handout of these figures from Carol Baker’s office was distributed for information, review and comment. The academics were off some, but overall, it looks good from Fall to Winter.
Palacios Enrollment – The question is, "How small do we let them get before doing something?" What are our commitments there? Specifically, meaning time and students. We do not want to commit to five years.
Personnel Evaluations – Because of the THECB site visit, the deadline was extended to February 15. Dr. Williams will be sending out notice to his direct reports later this week.
Campus Tour of Computer Applications Center – Dr. Williams asked for input regarding interest of the campus to tour the CAC building. Mr. Stuckly will report back by Thursday, January 21, regarding campus feedback.
Student Center Meeting Area – Dr. Williams asked for input regarding naming the old Cafeteria area. The Council will bring back suggestions.
THECB Site Visit – There was no formal exit, no official feedback at this time. We believe that the written response will be good. People on campus were and should be justly proud of their work and the notebooks they put together. Dr. Williams believes that the visit was overall very good. We will receive a formal written response within the next six to twelve weeks. The issues which were mentioned were: Perkins being addressed, departments’ syllabus, and the humanities components which we were already aware of through SACs.
Student Recruitment Ad Hoc Committee - We’ll go ahead with this committee.
Graduation Dates for Next Year - The following have been determined: November 19, 1999 – Fall, February 18, 2000 – Winter, May 19, 2000 – Spring, and August 28, 2000 – Summer. These dates have been approved with the Ferrell Center as well.
Dr. Johnson Resigns – Dr. Clay Johnson, President, TSTC Sweetwater, resigned last week to move on to other areas. Homer Taylor, Director of Development, will serve as Acting President in the interim.
Dr. Williams’ Evaluation - Dr. Williams spoke regarding how his own evaluation would be conducted by the Chancellor. Presently, there has been no specific date given for the evaluation, just sometime between now and the Board of Regents’ meeting in February. The Chancellor will meet with the Faculty Senate’s executive committee, Staff Senate’s executive committee, and Dr. Williams’ direct reports in addition to meeting with Dr. Williams.
OTHER DISCUSSION:
Mr. Matus asked who advised students regarding their CPT test results. Mr. Reed responded, and asked that Dr. Liston be invited to address the next Faculty Senate meeting to answer any further questions regarding this subject.
Mr. Miller recapped from Marshall that one of their students was a local star during the Martin Luther King celebrations. He stated that they will have 50 graduates in the upcoming graduation services, thus being their largest by far. He also informed the Council that 34 of his employees will be attending the Fred Pryor Seminar this week at the Waco campus. Lastly, he mentioned that a Multi-Million Dollar Health Center had allowed the Marshall students to use it at a rate of $15 month.