Attending: Dr. Williams, Charles Reed, James Mitchell, Judy Pursche, Ben Matus, Pat Yamada, Jay Teakell, Jack Miller, Elton Stuckly

 

MAC Grant Summary Report (handout)- Mr. Reed distributed for information a MAC Grant Recipient Summary. Leavers were tracked by high school, program, GPA, and reasons for leaving. Mr. Reed asked the Council if they wanted further information.

ACTION: Dr. Williams asked for further information on those students with a GPA of 2.0 or higher, specifically, why they left.

 

SES Tutoring Lab Activity – Mr. Reed distributed a handout showing lab activity. The lab is not being utilized to its full potential. Dr. Hicks has been asked to make more widely known among the students that this lab is available and encourage more utilization of this facility.

ACTION: Mr. Reed will present another lab report to the Council by the end of Summer quarter.

 

Deaf and Disabled Note Takers – Mr. Mitchell has recently been approached by three students expressing their dislike for the new way note takers are being compensated. These students express that there was no incentive to be a note taker for more than one class. Mr. Reed did explain that the change in policy was purely a financial one. Mr. Reed asked the Council if they had any concerns if a graduated pay scale was implemented to address the issue of compensating a note taker for more than one class.

ACTION: This item will appear on the next President’s Council Agenda, March 8, for further discussion and decision. Dr. Williams wants to know how many students would be affected.

 

Update on COPs 7.9 Student Attendance and 7.18 Termination of Regular Instructional Programs- COP 7.18 has been finalized and signed. COP 7.9 will need to be reviewed once more by the General Counsel before this COP is finalized. Emphasis was placed on consistency in this COP for it to work.

ACTION: Ms. Yamada will schedule a meeting either this week or next week for Dr. Williams, Mr. Stuckly, Mr. Matus and Mr. Strother to discuss and reach a decision on this COP.

 

Help Needed For VICA On February 19- Sam Williams is looking for assistance with this VICA event, i.e., registration type work. Due to the fact that graduation is the same day and almost the same time as the VICA event, volunteers are less plentiful.

ACTION: Mr. Reed and Mr. Teakell should contact Sam Williams with the names of volunteers from their divisions.

 

Start of SET Program- Mr. Stuckly announced that the new SET Program will begin January, 2000 as a semester course.

Purchase of AVID System- Mr. Stuckly distributed for information a handout on the AVID System purchase (audio visual equipment). Dr. Williams has signed this two payment lease purchase contract. Provided that the Secretary of the Board of Regents approves, the deal is done.

Revision of COPs 2.35 Work Schedules and 2.38 Vacation Leave- Joe Penick has been consulted on COP 2.35. A copy of COP 2.38 was distributed for discussion. It was noted that this COP had very few changes.

Recap of 2/4-5/99 Meeting a System: Mr. Stuckly reported on the meeting he attended at System which included the Deans of Instruction from all campuses and Sam Williams. Discussed were: Conversion to the Semester System (specified that we must increase our total contact hours by approximately 10% or more to break even and our curriculum has to be in by 12/1/99); starting summer 2001, July 4 will be a student holiday; system announced we’ll have a new computer on campus for trial basis by June (as lease) and will implement that by September, even though we’ll continue with the old system through Fall ‘99; we’ll stay on version 13 till the end of 2000; and Memorandum of Understanding with Community Colleges.

Transcripts For Veterans – Faculty complaints regarding the handling of veteran transcripts were discussed. This is a student’s responsibility. However, due to a tight window which Gloria Wiley has in order to get this completed, if a students drops the ball, time runs and he doesn’t get paid. There is no ramification. If the process goes directly through the department first, it is less likely that the ‘ball will be dropped.’

John B. Connally Technology Center – Mr. Teakell reported on the Center’s progress and status. He is ready to release keys to the departments as soon as he is instructed to do so. Jim Robinson and Mr. Stuckly need to determine the date and time that this will happen. Orders for furniture purchases have been placed.

Billing For Employee Parking Stickers – A new streamline process for renewing employees parking stickers is being reviewed for implementation. Employees will no longer have to go to the cashier’s office. Instead, they will be mailed a notice of amount due (if their need has stayed the same) they will simply campus mail a check in payment back to the business office. The cashier will then send the parking stickers back via campus mail.

Unsigned by-weekly time sheets – Problems of timely processing were discussed.

Evaluations due to HR by Monday, February 15 – Mr. Teakell reminded everyone that all evaluations are due to Human Resources by Noon on Monday, February 15.

Evaluations (Deans/Direct Reports) – Dr. Williams asked the Deans to send the evaluations on their direct reports to him for his review before submitting them to HR.

System forwarded to the Waco Campus a request for quick turn around of information to be submitted to the House Appropriations Subcommittee on Education. Dr. Williams discussed the ten listed items of discussion with the Deans.

ACTION: The Deans are to give their responses to Dr. Williams by the end of day on Wednesday, February 10.

 

Managing for Performance Excellence 3/17 or 4/13- Dr. Williams stated that this Level I Executive Briefing, Criteria Training Class needs to be attended by himself, the Deans and Dr. Morris on either of the above dates. All of the attendees need to go to the seminar on the same date. April 13 date would be acceptable by all involved. This particular event will take place in Austin.

ACTION: Ms. Yamada will inform Dr. Morris of the date.

 

Part-Time Staff- There has been a lack of consistent treatment across campus.

ACTION: Joe Penick will attend the next Dean’s Council meeting, Monday, February 15, to address this subject.

 

Vendor Holds- Mr. Teakell will provide lists to each Dean of their employees affected. He will also supply an American Express list to each Dean as well.

Set-Up for Special Events – Mr. Reed’s division will be responsible for the set-up with assistance from Mr. Teakell’s division.

THECB Site Visit Representations- Dr. Williams stated that some invitees could not attend and asked to have their secretaries attend in their place. Dr. Williams asked what the response from the Council was.

ACTION: Mr. Stuckly will address the Instructional individuals this matter pertains to and suggest they send an assistant.

 

Management Council Agenda Items – Dr. Williams asked the President’s Council if there were any items which they felt should be added to the Management Council Agenda. The suggestions should be sent to Dr. Williams in a timely manner so that he can take them with him to the February 18 meeting.

Cumulative GPA Comments - This item was brought forth from the last Council meeting. Staff Senate had comments to report. Neither Student Government nor Faculty Senate brought comments to the table.

Judy Pursche asked the status regarding equitable distribution of merit monies. Dr. Williams explained that we have no merit monies. Due to the fact that System has no human resource director the process has been delayed. The General Counsel never signed off on this.

Jay Teakell meets today at G.L Wiley to discuss a grant with HOTCOG and the City of Waco. Presently, it appears that TSTC Waco is owed $8-9,000 for instructional purposes.

Jack Miller gave the following update for the Marshall campus: fifty-eight will graduate at their Winter ceremony; looking at supporting a local scouting troop; establishing a good relationship with the local sheriff’s office; supporting A&M classroom for training; local murder connected with campus employee; and direct reports.

Charles Reed distributed copies of the latest enrollment figures and commented on same.

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