Present: Dr. Martha Ellis, Charles Reed, Rick Gauer, Elton Stuckly, Jay Teakell, Rich Morris, Toni Herbert, Ryan Harbison, Richard Wheet, Jan Osburn and Kelly Craine

Guests: Wayne Blinka, Wanda Stacha and Carrie Gayeske

 

Commencement Ceremonies: Commencement ceremonies will be this Friday, December 15 at the Waco Convention Center. College Relations has been working on making the ceremony run smoother. The graduates should arrive at 5:45 p.m. and faculty should arrive at 6:45pm. This semester’s graduation packet included information on parking. Robert Gamboa will make seating announcements as it gets closer to the start time.

There are 349 potential graduates.

Charles Reed will be in charge of the Board of Regents Honor Roll graduates.

There has been some confusion on whether or not a ramp or lift should be available even if no accommodations have been requested.

ACTION: It is the opinion of the President’s Council that accommodations need to provided only if they are requested and that a lift can be rented to assist anyone in a wheelchair.

 

COPs on Hold: The following is a list of COPs still on hold from the November meeting: COP 1.43, COP 4.1, COP 4.14, COP 7.8 and 7.30 . These COPs will not be reviewed until the January President’s Council meeting.

The following COPs were reviewed for approval:

COP 1.41, COP 1.42, COP 1.46, COP 1.52, COP 2.29, COP 4.26, COP 1.40, COP 1.40, COP 1.53, COP 2.46, COP 3.4, COP 3.18, COP 4.2, COP 4.3, COP 4.4, COP 4.5, COP 5.2, COP 5.9, COP 7.4, COP 7.7, COP 7.11, COP 7.12, COP 7.14, COP 7.18, COP 7.21, COP 7.24, COP 7.27, COP 7.28, COP 7.29, COP 7.31, COP 7.32, COP 7.33, COP 7.35, COP 7.36, COP 7.37, COP 7.38, COP 7.39, COP 7.40, COP 7.41, COP 7.43, COP 7.44, COP 7.46, COP 7.47, COP 7.48, COP 7.49,COP 7.50

COP 1.47: This COP on Content, Quality and Image of Advertising, Publications and Communications for External Markets has been revised, and is pending approval by the President’s Council.

COP 1.48: This COP on Dissemination of Information and News to the Public has been revised, and is pending approval by the President’s Council.

ACTION: Motion to Approve: Rich Morris, Director of Human Resources.

COP 3.19: This COP on Office Travel of Employees and Advance Travel Payments has been put on hold until the January President’s Council meeting.

COP 6.1: This COP on Family Housing has been revised and is pending approval from the President’s Council. This COP will need to be revised again later in the year.

COP 3.1: This COP on Business Office Administration has been revised and is pending approval from the President’s Council. This COP will need to be revised later in the year.

COP 3.2: This COP on Purchasing Goods and Services has been revised and is pending approval from the President’s Council. This COP will need to be revised later in the year.

COP 3.5: This COP on Control and Accountability for Vending Machines has been revised, and is pending approval by the President’s Council.

COP 3.8: This COP on Assessment and Collection of Registration Fees and Room and Board Charges has been revised, and is pending approval by the President’s Council.

COP 3.9: This COP on Refund of Registration Fees, Fees and Deposits has been revised, and is pending approval by the President’s Council.

COP 3.11: This COP on Petty Cash Funds, Establishment and Control has been revised, and is pending approval by the President’s Council.

COP 3.21: This COP on Budget Control and Purchasing has been revised, and is pending approval by the President’s Council.

COP 3.22: This COP on Development of Budgets has been revised, and is pending approval by the President’s Council.

COP 3.23: This COP on Mail Service has been revised, and is pending approval by the President’s Council.

COP 3.24: This COP on Consultant Services Contract Rule has been revised, and is pending approval by the President’s Council.

COP 3.25: This COP on Robbery or Holdup has been revised, and is pending approval by the President’s Council.

COP 3.26: This COP on Internal Control (President) has been revised, and is pending approval by the President’s Council.

COP 3.27: This COP on Reporting Missing or Stolen Property has been revised, and is pending approval by the President’s Council.

COP 3.28: This COP on State Issued Credit Cards has been revised, and is pending approval by the President’s Council.

COP 5.2: This COP on Governing the Purchase of Texas Surplus Property has been revised, and is pending approval by the President’s Council.

COP 5.9: This COP on Disposal of Student – Produced Products has been revised, and is pending approval by the President’s Council.

COP 6.10: This COP on Bookstore Refunds and Exchanges has been revised, and is pending approval by the President’s Council.

COP 6.13: This COP on Ordering Books, Tools and Supplies for Bookstore Resale has been revised, and is pending approval by the President’s Council.

COP 8.4: This COP on Control of Scholarships (Student Services) has been revised, and is pending approval by the President’s Council.

COP 8.9: This COP on Establishment and Management of Endowment Funds has been revised, and is pending approval by the President’s Council.

New COP: This new COP on Non-disciplinary Grievance Procedure was presented to the President’s Council for approval.

New COP: This new COP on Contractors Safety was presented at the President’s Council for approval.

New COP: This new COP on Personal Protective Equipment Program was presented at the President’s Council for approval. It will be put on hold until the January meeting.

COP 9.3: This COP on Control of Hazardous Energy (Lockout/Tagout) has been revised, and was presented at the President’s Council for approval.

COP 2.15: This COP on Nepotism has been revised, and was presented at the President’s Council for approval. It will be put on hold until the January meeting.

COP 2.17: This COP on Identification Cards has been revised, and was presented at the President’s Council for approval. It will be put on hold until the January meeting.

COP 2.2: This COP on Employment Procedure has been revised, and was presented at the President’s Council for approval.

COP 2.25: This COP on Workers’ Compensation Insurance has been revised, and was presented at the President’s Council for approval. It will be put on hold until the January meeting.

COP 2.26: This COP on Training Release Time and Employee Scholarships has been revised, and was presented at the President’s Council for approval.

COP 2.30: This COP on Sick Leave Pool Administration has been revised, and was presented at the President’s Council for approval. It will be put on hold until the January meeting.

COP 2.35: This COP on Work Schedules has been revised, and was presented at the President’s Council for approval. It will be put on hold until the January meeting.

COP 2.37: This COP on Recognizing Retirees has been revised, and was presented at the President’s Council for approval.

COP 2.39: This COP on Employee Recruitment has been revised, and was presented at the President’s Council for approval.

COP 2.45: This COP on Light Duty Assignments has been revised, and was presented at the President’s Council for approval.

COP 2.5: This COP on Clearing Campus upon Termination of Employment has been revised, and was presented at the President’s Council for approval.

ACTION: The COPs presented by Rich Morris will be reviewed by the President’s Council and voted on during the January meeting.

COP 1.49: This COP on Report and Data Coordination through the Institutional Effectiveness, Research, and Planning Office has been revised, and was presented at the President’s Council for approval.

COP 1.50: This COP on External Funding has been revised, and was presented at the President’s Council for approval.

ACTION: The COPs presented by Toni Herbert will be reviewed by the President’s Council and voted on during the January meeting.

COP 7.2: This COP on Grants and Contract has been revised, and was presented at the President’s Council for deletion.

Audit: The State Office of Risk Management audit was last week and went very well.

Account Numbers: The account numbers for the new fiscal year will remain the same as this year’s numbers. This may create some confusing. Financial Services may make June the cut off date for purchases. The cut off date for spending Perkins funds is July.

COPs: The approved COPs will be distributed in January.

Computer Virus: Beware, a computer virus has struck Human Resources.

OSHA is still investigating the site.